Accounting Solutions :.
ALPay is a comprehensive time keeping application for field personnel and equipment. The system is completely configurable to adapt to any company’s cost and account structures. It is fully integrated with Computer Ease®, Computer Guidance®, Geac®, JD Edwards® and Timberline® accounting software products offering a seamless two-way integration of data from the field to the home office.
Our XML and data linking capabilities allow ALPay to integrate to any accounting software. This business application is tailored to ease the burden and reduce the costs of tracking and costing labor at all levels of an organization. ALPay utilizes Palm OS and Windows Mobile smartphone technology and leverages major wireless carriers’ (i.e. VerizonWireless) data networks.
Major Benefits :. • Eliminates transcription errors
• Increases employee productivity
• Combines accuracy & efficiency of recording
• Eliminates double entry of labor information
• Ensures data validity checking during input
• Offers simplicity, usability and applicability
• Simplifies internal communications
• Extends the reach of corporate networks
• Complies w/FLSA time keeping requirements
• Decreases corporate operating costs
Scalable Deployment :.
Add-on modules like Equipment Plus offer scalability within ALPay as well. Equipment Plus offers companies with heavy equipment the ability to obtain additional information about field operations. Tracking field operations like maintenance, pre-trip inspection, and billing and hauling is available by each individual piece of equipment.
Reporting by each operational category is also available as well as a consolidated report displaying the equipment’s effectiveness for a period of time. The report is called Efficiency Report, which is a must-have for heavy equipment companies.
Key Features :.
• Ease of use
• Real-time searches
• Real-time filtering
• Real-time validity checks
• Pick list boxes display width of screen
• Data entry by description or code
• Assign jobs/location/depts by user
• Labor cost distribution per employee
• Distribution by job/location/department
• Multiple distribution per employee
• Attachment of memo by distribution
• Flexible editing of distribution
• Track duration of time with a start & end
• Insert a break duration into the time
• Cumulative total of hours by employee
• User definable defaults
• Standard screen conventions
• Handheld one-touch deployment
• Record level data sync transfers
• Scalability with Microsoft® SQL/MSDE
• XML accounting integration
Saving Time and Money:. ALPay's design centers on the idea that tracking and reporting time can be made easy. The user records time detail entry to the proper cost distribution by tapping the prompts displayed on the personal digital assistant (PDA) screen. This process is so intuitive that users do not have to be technical to operate this tool. Just as important, electronic communication of payroll to a central location now can be performed in a cost-effective manner. The goal is to process detailed time records electronically with state-of-the-art technology that will transform a cumbersome process into an accurate, efficient and timely operation.
Our experience proves that many companies with mobile or remote employees undergo a frustrating process gathering time reports and payroll data. The data is typically collected in a manner that is subject to transcription and transposition errors. Additionally, mistakes resulting from illegible handwritten documents and time constraints in meeting payroll deadlines can contribute to errors.
Due to the nature of the payroll process, collaboration of departments usually occurs at the last minute; thus, potentially jeopardizing the enforcement of policies and procedures. Austin Lane's solution is ALPay. This powerful application eliminates many of these issues associated with the payroll operation.
This business application is tailored to ease the burden and reduce the costs of tracking and costing labor at all levels of an organization. Therefore, company management operates in a more productive environment enabling better business decisions. ALPay is time-entry made easy.
